- Fair Processing Data Notice - Privacy Notice
Who we are.
BBS Telematics is a Telematics Provider
We may collect and process the following data about you:
Personal information, such as name, postal address, phone number, email address, that you provide by filling in forms on Our web site (www.bbstelematics.com) or when you contact Us via telephone and includes information provided when you:
• enquire about Our services;
• enquire about a specific product;
• request a call back
• subscribe to receive one of Our e-communications;
• respond to a campaign;
• submit a question to Us or provide Us with feedback.
What is Personal Information?
We follow South Africa's main data protection law, POPI. In addition as some of your data is held on computers in the UK, we also ensure we meet the EU’s General Data Protection Regulation.
Personal Data is defined as “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
How we use the information we collect
We may process your personal data for our legitimate business interests. “Legitimate Interests” means the interests of our company in conducting and managing our business and providing you with the best services and products in the most secure way. These interests include:
• To ensure that content from Our site is presented in the most effective manner for you and for your computer;
• To provide you with information about Our products, services, offers or technical developments that you request from Us or which we feel may interest you, where you have consented to be contacted for such purposes;
• To contact you regarding your opinions on Our solutions and services which may be used for marketing, research and analysis, where you have consented to be contacted for such purposes.
• To help Us identify you when you contact or visit Us.
• For general administration purposes.
• To help Us improve the quality of Our solutions and services
• To help Us recover debts.
• When you communicate with us for customer service or other purposes (e.g., by emails, faxes, phone calls, tweets, etc.), we retain such information and our responses to you in the records of your account.
When we process your personal data for our legitimate business interests we always ensure that we consider and balance any potential impact on you and your rights under data protection laws.
If you have any concerns about the processing described above, you have the right to object to this processing. For more information on your rights please see “Your Right” section below.
Choice / opt-in and opt-out
Whenever the processing of your personal data requires your consent then you will be given the opportunity to opt-in or opt-out to having your contact details used as set out above, at the time your details are submitted.
For example, when you request product information, you can tell Us when you provide your details if you do not want to receive any other information from BBS Telematics Limited or Our strategic partners, or you can let Us know how best to get in touch with you with information that may be of interest.
If you do not wish Us to use your data as set out above, or to pass your details on to third parties for accreditation of certification purposes, please leave the relevant boxes, situated on the form which We used to collect your data, blank/unticked.
If you no longer wish to receive email or other promotional materials from Us, you may opt-out of receiving these communications at any time by one of the following methods:
• by replying to the email with ‘unsubscribe’ in the subject line;
• by using the opt out boxes on the response form and submitting it;
• by calling us on 079 054 2890
Please be aware that if you opt out of marketing communications received from us you may miss out on important information regarding contract renewals or changes to (services names) we provide.
The range of products and services offered by BBS Telematics Limited or selected business partners include, but is not limited to:
• Telematics Services
Sharing your information
We may share your information for any of the purpose set out above with strategic partners of service providers who perform services on Our behalf, such as marketing, Certification or Accreditation.
We may also disclose your personal information to third parties, if We are under a duty to disclose or share your personal data for legal or regulatory purposes, in relation to existing or future legal proceedings, for the prevention of fraud/loss or to protect the rights, property, safety of BBS Telematics Limited Our customers or others.
Information is stored by Us on computers located in South Africa and in the UK. We may transfer the information to other offices and to other reputable third-party organisations as explained above – they may be situated inside or outside the European Economic Area. We may also store information in paper files.
BBS Telematics have security protocols and policies in place to manage and record your data privacy and preferences correctly and that your data is stored securely to protect against its loss, misuse and alteration. Documentation can be supplied on request from our Data Protection Officer via email (firstname.lastname@example.org) or can be viewed here on our website privacy page.
BBS Telematics have taken steps to ensure that any businesses that we share your data with will have security protocols and policies in place to manage and record your data privacy and preferences correctly and that your data is stored correctly.
Unfortunately, the transmission of data across the internet is not completely secure and whilst We do Our best to try to protect the security of your information We cannot ensure or guarantee that loss, misuse or alteration of data will not occur whilst data is being transferred.
We will keep your information only for as long as We need it to provide you with the goods, services or information you have required, to administer your relationship with Us, to comply with the law, or to ensure We do not communicate with people that have asked Us not to. When We no longer need information, we will always dispose of it securely, using specialist companies if necessary to do this work for Us.
Under the data protection legislation, you have the right to request copies of your data, request rectification of your data, request erasure of your data, object to Us processing your data, the right to prevent your data being used for direct marketing, request Us to restrict the process and where our systems allow, the right to access a copy of the information We hold about you (a subject access request).
If you wish to exercise any of these rights please contact the Data Protection Officer by emailing email@example.com
For any questions about data processing please get in touch using firstname.lastname@example.org